gretchen@wolfdencolorado.com

WEDDINGS AT THE WOLF DEN

With Colorado’s tallest peak rising in the distance, couples exchange vows and start their new life together in a picturesque Central Colorado mountain setting.

Elegant. Low-key. And focused on what matters most: families gathering together in nature to celebrate this special moment.

During the months of late May through mid-October, outdoor weddings take place on the flagstone patio with spectacular views of Mt. Elbert and Twin Lakes. 

A large, protected gazebo on the eastern side of the home serves as an excellent spot for seated dinners, receptions, dancing or a backup ceremony location in case of bad weather.

The Wolf Den is our family’s mountain home — not a commercial wedding venue — thus, we enforce strict rules that preserve the beauty of our property. We welcome event requests from guests who similarly value caring for our high-altitude landscape, appreciating the serenity of nature, and being mindful of the tremendous amount of love and care that goes into maintaining our home.

We limit the number of weddings at our home, and will no longer be reserving events in 2019. Availability in 2020 is limited to select dates in September and October. Thank you for your understanding!

“The Wolf Den was absolutely impeccable! My wife and I chose this place to have our wedding and reception, and I would choose it over and over again. Plenty of space, surreal views, and an overall breathtaking weekend of which neither of us wanted to leave.”

-Russ Duggar, 5/5 Star Google Review, July 2018

“It was the most magical place to have the wedding of our dreams.”

-Erin Thomas, 5/5 Star Google Review, September 2018

DETAILS

The Venue

The Wolf Den is a private 5 bedroom, 3.5 bathroom mountain home that sits on nearly 6 quiet acres of wooded land. From the back patio, guests enjoy a picturesque view of Mt. Elbert, Colorado’s tallest peak, and the glacial waters of Twin Lakes. In addition to serving as a family retreat for short-term rental guests, the Wolf Den also welcomes events hosted exclusively outdoors on the flagstone patio or the home’s nearby gazebo.

Overnight Guest Capacity

The home’s nightly rental rate includes 12 guests; a $25 per person, per day “additional guest” fee will apply for overnight guests exceeding 12 to a maximum of 16. Additional guests exceeding 16 are not permitted, unless at owner’s discretion. Twelve guests are accommodated in beds; additional guests may use one queen-size sofa bed or one queen-size air mattress.

Event Capacity

The Wolf Den welcomes outdoor events hosting fewer than 12 guests or up to 75 guests. Events with greater than 75 guests will not be permitted.

Services Provided

Event rental of the Wolf Den guarantees the exclusive use of the home and grounds. An event venue fee includes other amenities, such as:

Venue Coordination: Each couple receives a current and vetted list of local vendors who offer services in the Lake County area. During your planning process, the homeowner, Gretchen, remains accessible to communicate with vendors regarding the home’s amenities. Couples may utilize optional day-of venue coordination that includes a representative on site for the duration of your event. This is discussed between the couple and homeowner, depending on the complexity and number of guests at your event.

Property Tours: The couple/vendors/family members are granted access to tour the exterior of the property prior to your event, as needed. These meetings must be coordinated with the homeowner. 

Amenities Available for Vendors: This includes the use of the kitchen and appliances by caterers for warming, traying and chilling food; use of electrical for music and/or lighting; use of garage for storage or staging of floral and/or other décor.

Parking: Strict parking rules apply. The homeowner will go over parking guidelines with each couple prior to an event, and (depending on number of guests) shuttle service from a designated parking lot and the house may be required for your guests’ safety and comfort.

Recycling and Trash Removal: Guests must make recycling receptacles available to visitors during events at the Wolf Den. Collapsible recycling bins and clear bags are provided. The venue fee includes the cost of recycling and trash removal. 

Event Pricing

2020 event rental of the Wolf Den includes:

The cost of required 3-night rental of the home at seasonal nightly rental rate

Venue fee based on total number of guests, see separate field for more detail

$250 cleaning fee

Optional $175 dog fee for up to two dogs (no other pets permitted; sorry!)

Optional rental of on-site chairs or tables for event, see separate field for more detail

Optional $250 chair/table set up and breakdown

8.8% sales and lodging tax on total reservation

$500 refundable security deposit

Venue Fee

The Wolf Den’s venue fee is determined by the number of guests on site during your event:

25 or fewer guests: $3,000

50 or fewer guests: $3,500*

75 or fewer guests: $4,000*

Please note that any events with 50 or more guests will be required to utilize portable restrooms during the event. The cost of these is included with the venue fee and all arrangements for portable restrooms will be made by Gretchen. 

On-Site Rental Furniture

The following furniture items are available for rental on site. Furniture rental must be requested and paid for 30 days prior to event. These items are not set up for guests; guests are also required to breakdown and store furniture after event, unless a $250 setup/breakdown fee is paid prior to event.

Wooden folding chairs, $4/chair

8’x30” rectangular tables, $10/table

60” round tables, $10/table

Photos of rental furniture provided upon request.

Local Lodging

Additional guests staying in the area are encouraged to stay at rental properties located within walking distance of the Wolf Den. A list of these properties is provided to guests at booking. 

Other local lodging includes the Twin Lakes Inn, Mount Elbert Lodge (B&B + cabin rentals), and hotels in either Leadville or Buena Vista.

How to Book

Send an email to gretchen@wolfdencolorado.com and include your desired event dates and approximate number of guests.

To reserve your wedding at the Wolf Den, 50 percent of the total event reservation will be required. The remaining 50 percent is due 30 days before the first night of your stay.

Pre-booking tours available upon request.

OTHER HELPFUL FAQs

Event Rental Times

A 3-night minimum stay is required for all events held at the Wolf Den. (Nightly rental rate is not included with venue fee.) Check in time is at 4 p.m. on the arrival date and check out is at 10 a.m. on departure date unless early check in / late check out has been arranged in advance at owner’s discretion. The caterer, florist or any other rental individual associated with your event must arrive and depart on the property the within same check-in and checkout time. Required end-of-event time is 10 p.m.

Supplies

The Wolf Den does supply towels, linens, paper products, dishes, glassware, pots, pans and utensils for renter’s use within the home. We do not provide these items in large quantity for events. Trash bags and recycling bags are provided for event trash removal.

Restroom Facilities

The Wolf Den is a remote residential home that uses a septic system for waste management. Restrooms at the Wolf Den are not handicap accessible. For any event with 50 or more guests, use of portable toilets is required. The cost of portable toilets is included in the venue fee, and the homeowner makes arrangements for delivery, setup and removal of portable restrooms.

Noise Restrictions

Music is permitted on the back patio and within the gazebo using available sound equipment (includes microphone). Volume must be kept at a reasonable level to contain sound within the 6-acre property. We do not permit DJs at events held at our home and any live music must be approved by homeowner. End-of-event time is 10 p.m., at which time outdoor music must cease.

Alcohol Use on Property

Alcohol is not provided on the property by homeowners. Guests are permitted to bring and serve alcohol to invited guests with the completion of event contract that outlines specific rules associated with alcohol use on the property. Please note that any third-party bartending service must be licensed in the state of Colorado and insured with general and liquor liability insurance. More details can be found in event contract.

Smoke- and Drug-Free Venue

Smoking is not permitted  anywhere on the Wolf Den property — inside the house or outdoors. The renter’s refundable security deposit will be withheld if smoking occurs. The use or possession of any illegal drugs or substances is prohibited.

Leave No Trace

The Wolf Den is a remote mountain home that is meticulously cared for by the Sparling family and friends. We encourage creativity and want wedding guests to decorate for your event, but we do ask that no nails, screws, staples, glue or anything that leaves residue or penetrating items be used on the walls, floors, exterior of the home, exterior of the shed or within the gazebo. Any damage will be charged after your event. 

Other decorating restrictions include:

ABSOLUTELY NO rice, rose petals, glitter or confetti, etc., thrown anywhere on the grounds.

No open flames unless contained in outdoor fire pit. This includes tiki torches, votive candles or other candles on reception tables.

Dance floors outside of the owner-designated area will not be permitted due to the property’s delicate high-altitude landscape.

Trash Removal

The memories made during an event at the Wolf Den will last a lifetime. So will your trash. Please use biodegradable products, reusable flatware or dishes during your event. 

We require recycling with provided recycling bins. Recycling and trash removal is included in the venue fee. 

Cancellations

The cancellation policies for event rentals will override those outlined in the Wolf Den’s short-term rental contract. All cancelations must be made in writing.

Cancellations made more than 30 days prior to an event: 50 percent of the total rental amount is forfeited by Renter, less a $750 administration fee. The $250 portion of the refundable security deposit collected at the time of booking will be returned in full.

Cancellations made less than 30 days prior to the event: The entire rental amount is forfeited by Renter. 100 percent of the $500 refundable security deposit will be returned.

The Wolf Den may cancel rentals due to emergency conditions or events beyond the control of the homeowners. In case of cancellation initiated by the Wolf Den, all rental and deposit monies will be refunded in full.